Guidelines for Leases and Maintenance Agreements

租赁契约的种类

• 设备 leases are for any "thing" that you are leasing or renting for a period of time
• 车辆 leases are for any "thing" with wheels that you are leasing or renting for a period of time
• 土地 leases are for any real estate property that you are leasing or renting for a period of time
• 空间 leases are for buildings, storage, event venues, or living quarters

功能检查

All vehicle leases should be routed through Transportation Services and a 车辆 Acquisition Form (VAF) [PDF] should be filled out for the new lease.

All land leases should be handled and negotiated through the Real Estate Office.

租赁是 合同 and the terms and conditions of each lease should be reviewed by Contract Services/Legal Affairs 之前 to entering into the lease

Print Responsibly Program

2013财年生效, the University should not enter into any new lease agreements for copiers/printers. All new equipment is being installed using the Print Management Program. This program is with ComDoc and all Xerox equipment will be on a Cost Per Copy (CPC) fee basis billed back to each department. 联系 Office of Information Technology (OIT) for any new printing equipment needs.

请购单

请 complete your requisition as a Blanket Purchase Order within BobcatBUY and attach a PDF file of the lease agreement to the form.

文档

俄亥俄州 需要 that we maintain documentation on all lease agreements. 你 必须 attach a copy of it to the requisition, even if it is a continuation over the years. It 必须 be reviewed 之前 to the start of any lease.

• 项目描述(i).e. Widget Maker Annual 租赁协议)
• (我.e. Ace)
• 型号(i).e. WG43-X5)
• 序号(i).e. S/N: 2567453)
• Number of payments to be covered and the Length of term (i.e. for the period of July 1, 2016 to June 30, 2017. This covers payments number 13 through 24 of a 36-month lease.)
  Note: All preexisting leases 必须 coincide with the fiscal year (July 1 to June 30). If the lease/agreement starts in mid-year, the encumbrance requested should not cross the fiscal year.
• Prior Year Purchase Order (if applicable) (i.e. Replaces FY16 PO # 123456)
• 定价(我.e. 12 months at $240 = $2,880)
• 租赁协议

Maintenance Agreements for Leased 设备

请购单 for lease agreements that include maintenance, or are for maintenance agreements alone, should also included the above documentation and be entered as a 服务协议. On the first line of your requisition, please provide the base rate charges of the lease or maintenance charges. 在第二行, please estimate any additional charges that may occur due to the maintenance agreement.

问题?

请 e-mail 金融 Customer Care 有问题吗?.